Registration entitlements
Please note, in the interests of sustainability, conference handbooks will not be produced this year, information will be available via the App and website.


Full & Advocate registration fee includes:
1. Attendance at all conference sessions  
2. Sponsored materials 
3. Morning and afternoon teas (Wednesday - Friday, subject to final programme)  
4. Lunches (Wednesday - Friday)
5. One ticket to the welcome function (Wednesday 17 March)
6. One ticket to the conference dinner (Thursday 18 March)

Online Session registration fee includes:
1. Remote attendance at selected conference session(s) from your home or workplace.

Student registration fee includes:
1. Attendance at all conference sessions  
2. Sponsored materials  
3. Morning and afternoon teas (Wednesday - Friday, subject to final programme)  
4. Lunches (Wednesday - Friday)
5. One ticket to the welcome function (Wednesday 17 March)
​6. Option to purchase ticket(s) to the conference dinner (Thursday 18 March)

Single day registration fee includes:
1. Attendance at the conference sessions (for selected day) 
2. Sponsored materials 
3. Morning and afternoon teas (for selected day, subject to final programme)  
4. Lunch (for selected day)
5. Option to purchase ticket to the welcome function (Wednesday 17 March)
6. Option to purchase ticket(s) to the conference dinner (Thursday 18 March)

Exhibitor registration fee includes:
1. Sponsored materials 
2. Morning and afternoon teas (Wednesday - Friday, subject to final programme)  
3. Lunches (Wednesday - Friday)
4. One ticket to the welcome function (Wednesday 17 March)
5. Option to purchase ticket(s) to the conference dinner (Thursday 18 March)

Registration clarifications

Student rates
A copy of your student ID will need to be emailed to rachel@hardingconsultants.co.nz after completing the registration process.
Please be advised that student registrations are available until the 10th of February noting that a late fee will apply.

Advocate rates
People who are active advocates (walking, cycling, or other related specific issues like 'safer speed limits') but do not work for an organisation that is in a position to pay their registration fees. It is primarily for (non-professional) financial members of Living Streets Aotearoa (LSA) or Cycling Advocates Network (CAN) with a focus on representatives from as many groups around the country as possible.

Advocates will need to be signed off by the committee upon completing the registration process. We will be in touch once approval has been granted confirming your advocate rate.

Please be advised that advocate registrations are available until the 10th of February.
​
Extra tickets for social events
Conference dinner tickets for day registrants, students, exhibitors or additional tickets for partners may be purchased for $172.50 incl. GST per ticket. Welcome function tickets for day registrants or partners may also be purchased for $75 incl. GST per ticket.           

Payment
Payment instructions will be given during the registration process. Payment can be made by Credit Card (Visa, MasterCard or AMEX only) or Invoice (cheque or direct debit).

Confirmation
Confirmation of registration and payment will be sent to you via email automatically upon completion of your registration.
​

Terms and Conditions

Cancellation policy
Should you be unable to attend once you have registered, you may reassign your registration to another person. Please note you must advise the Conference Secretariat on 03 352 5598 or email rachel@hardingconsultants.co.nz

Registration cancellations will not be accepted unless made in writing. Cancellations made on or before Friday 5 March 2021, will be refunded less 30% to cover administration costs. Please note that all cancellation fees are payable irrespective of whether the invoice for registration has been paid or not at the time of cancellation. No refunds will be given after Friday 5 March 2021.

Accommodation cancellation policy
If you cancel your accommodation after 12 February 2021, you will be charged a cancellation fee levied by the accommodation provider.

Liability/Insurance
Registration fees do not include insurance of any kind. It is strongly recommended that all delegates take out their own travel insurance and medical insurance prior to the conference. The policy should include loss of fees through cancellation of your participation in the conference itself, loss of airfares for any reason, medical expenses and repatriation should travel arrangements have to be altered. In the event of industrial disruptions or natural disasters the meeting secretariat cannot accept responsibility for any financial or other losses incurred by delegates. Nor can the secretariat take responsibility for injury or damage to property or persons occurring during the conference or associated activities. Insurance is the responsibility of the individual delegate.

Please indicate your preference for attendance at the relevant concurrent sessions. Space is limited, especially on the field trips.

To view the programme in detail, please view the conference programme.

We have no available accommodation at the conference for the night of 18th March but we do have availability for the other nights.  Please email rachel@hardingconsultants.co.nz if you need assistance.

Special accommodation rates have been negotiated for conference participants at the hotels listed below. Options will appear once you enter your dates......

The rates are only available for the nights of 16, 17 and 18 March 2021. Nights outside of these dates can be requested, but cannot be guaranteed at the special conference rates.

Please note bookings are subject to availability and your credit card details will be required to secure your reservation, should you wish to pay upon check out.

Room rates are in New Zealand dollars (NZD) and include Goods and Services Tax (GST) of 15%.

Click here to see the location of the conference venue to accommodation options on offer.

Terms & Conditions

Rooms will be allocated on a first-in basis until Friday 12 February 2021, as long as there are rooms available. After that date, all unallocated rooms will be released and no guarantee can be made that rooms will be available. All prices are per room, per night and include goods and services tax (GST) at 15%. Breakfast is not included in the above rates.

Booked accommodation must be guaranteed with either a credit card number or full payment. Should you guarantee your accommodation via credit card, please be advised our payment service provider Centium Software, is PCI DSS Level 1 compliant. This means, your card holder data is protected to the highest possible levels, from data entry into our online registration sites, through to payment into the banks.

On check-out, any additional costs incurred can be settled with cash, eftpos or a credit card.

If you cancel your accommodation after Friday 12 February 2021, you may be charged a cancellation fee levied by the hotels. Please advise Harding Consultants rachel@hardingconsultants.co.nz of any change to a reservation, rather than contacting the hotel directly.

Special accommodation rates have been negotiated for conference participants at the hotels listed below. Options will appear once you enter your dates......

The rates are only available for the nights of 16, 17 and 18 March 2021. Nights outside of these dates can be requested but cannot be guaranteed at the special conference rates.

Please note bookings are subject to availability and your credit card details will be required to secure your reservation, should you wish to pay upon check out.

Room rates are in New Zealand dollars (NZD) and include Goods and Services Tax (GST) of 15%.

Click here to see the location of the conference venue to accommodation options on offer.

Terms & Conditions

Rooms will be allocated on a first-in basis until Friday 12 February 2021, as long as there are rooms available. After that date, all unallocated rooms will be released and no guarantee can be made that rooms will be available. All prices are per room, per night and include goods and services tax (GST) at 15%. Breakfast is not included in the above rates.

Booked accommodation must be guaranteed with either a credit card number or full payment. Should you guarantee your accommodation via credit card, please be advised our payment service provider Centium Software, is PCI DSS Level 1 compliant. This means, your card holder data is protected to the highest possible levels, from data entry into our online registration sites, through to payment into the banks.

On check-out, any additional costs incurred can be settled with cash, eftpos or a credit card.

If you cancel your accommodation after Friday 12 February 2021, you may be charged a cancellation fee levied by the hotels. Please advise Harding Consultants rachel@hardingconsultants.co.nz of any change to a reservation, rather than contacting the hotel directly.

The 2WALKandCYCLE 2021 Conference Committee may include physical activities which involve personal danger. In consideration of being permitted to take part in conference activities, the undersigned for his/herself, his/her personal representatives, heirs and next of kin (together referred to as the "Delegate") hereby gives the following acknowledgement, waiver and release from liability in favour of 2WALKandCYCLE Conference Committee, the Conference Organisers (Harding Consultants), officers, agents, contractors, and employees.

Acknowledgement, waiver and release from liability

Please read this acknowledgement, waiver and release from liability carefully before finalising your online registration.

I understand that participating in 2WALKandCYCLE may involve travel on public and private roads and outdoor and/or physical activities including walking and cycling. The hazards include, but are not limited to, walking, cycling, car, bus, actions of other participants or the general public, weather conditions and my physical and mental state of health. In my judgement, I am fit and well enough to participate in the conference safely.

I note that any physical activity, such as walking or cycling, that I opt to take part in, including any field trips, will be outlined to me in detail at a later date, including the route to be taken. I will then sign that I have sighted this route via the attendee app onsite at conference.

I agree to abide by the rules of the conference providers and to the extent allowed by law, release 2WALKandCYCLE Conference Committee, the Conference Organisers and sponsors from any liability to me or my/their successors, and I agree to participate at my own risk.

I agree to the use of any photos, videos or digital footage being used for the promotion of 2WALKandCYCLE conferences.

Further Terms and Conditions

This form is part of the 2WALKandCYCLE 2021 terms and conditions of acceptance and must be read together with the same.